Charter bus rental might seem like a straightforward transaction, but this is far from the truth. Choosing a charter bus requires special research on your part, determining exactly what you need versus what the charter bus companies can provide.
The good news is that with so many companies offering this service, finding one to suit your needs is not as hard as you might think.
That being said, the following are some tips on how to choose a charter bus service for your event.
How Many People Are Going?
First off, how many people would be using the bus? The most common seating capacity of buses would be around 40 to 50, but you will find that there are vehicles capable of accommodating up to 60 passengers at a time.
If you happen to have more people than that, then hiring two buses would be your best course of action. For smaller groups, however, you will find vans capable of carrying 9 to 12 people at a time.
How Long Are You Going To Be Using Your Charter Bus In NYC?
Next up – how long would the travel time take? The fact is that not all vehicles are designed for long distance travel.
Make sure to inquire about the longest distance a bus has traveled from the company offering the service.
What route did they take? Have they done the same trip before? What about the stop-over on the way to the location?
All these must be questioned, especially if the trip will take more than 3 hours.
For trips that would require around 6 to 8 hours of travel, having space for sleepers might also be necessary. At the very least, the chairs must be tilted so that the passengers can rest easily even as they travel to their destination.
What Are The Amenities That Come With The Bus?
Bus charter companies in NYC today do not just offer the service of transportation; they also make sure that comfort comes along with it.
Make sure to find a bus with adequate entertainment such as television, Internet connection, and air conditioning.
The presence of a rest room is also a must, especially if you are traveling with elderly people or children. Power sources are also important to keep your means of communication active.
Who Are Your Drivers?
Bus charter service usually includes a driver since you will need someone competent with navigating the vehicle. Considering the length of travel, it makes sense that a practiced driver would be taking the wheel.
For long rides, there are usually two drivers for the bus, allowing them to switch against each other to ensure that they are properly rested for the trip. Do not forget to ask about the situation when it comes to drivers.
For example, will they be staying in the location to wait for you, or will they simply come back after a few days? Make sure to clear this out with the management quickly so you will know exactly how the arrangements stand.
Does The Charter Bus Rental Company In Staten Island Have A Good Reputation?
Of course, the reputation of the company is also another deciding factor here. If you’re looking for a charter bus in Staten Island NY, check their website and try to figure out their history.
How long have they been in the business? How many references do they have? Were they involved in any problems from way back?
Do your research. Possibly the most important considerations with charter buses are the recentness of their license and qualifications.
The bus must be properly registered, the company must be properly accredited, and the driver must have all the proper licenses to make him safe for road travel.
Do not forget to ask for any insurance coverage they might have.
What Is The Cost Of The Charter?
There are typically two payment methods involved with bus charter service: either you pay an hourly/day rate or pay a flat fee to the company.
Flat fees are usually reserved for drives to routine locations such as tourist destinations. Typically, a 50-seater will have a daily rate of around $1,000.
Always make comparisons between different companies before making your choice. Keep in mind that when it comes to bigger business, you can negotiate the costs a little bit further, especially if you are hiring 3 or more buses.
These charter bus services in NYC, NJ and Staten Island are best used for company trips or event trips such as weddings, birthdays, and anniversaries.
Many schools also charter vehicles to transport school clubs to different cities as part of a competition. No matter the context of hiring one though, do not forget to take your time in doing research.